Job Details

Executive Assistant - Temporary, Part-Time

Astoria, OR


Port of Astoria
Job Description
Executive Assistant

The Executive Assistant position is responsible for providing administrative support to the Executive Director and to the Port of Astoria’s Board of Commissioners. This is a temporary, part-time position and reports to the Executive Director.

Executive Director Support:

  • Maintain Executive Director’s schedule through Microsoft Outlook and other calendar applications
    o Schedule and coordinate meetings, appointments, conferences and travel arrangements
  • Review Executive Director e-mails and respond as instructed
  • Utilize Microsoft PowerPoint to prepare Executive Director presentations
  • Provide miscellaneous administrative support
    o Open and review various types of correspondence; prioritize importance
    o Compose correspondence to various individuals, vendors, customers, government agencies and entities (memos, reports, e-mails, letters, et cetera)
    o Research Commission minutes, bylaws, resolutions and other records as required
  • Other duties as assigned


  • Meticulous and detail-oriented
  • Customer-service oriented
  • Good writing, proofreading, research and editing skills
  • Good communications and interpersonal skills
  • Strong computer skills; experienced with Microsoft Office (Excel, Word, Outlook, PowerPoint)
  • 2+ years working in an administrative environment
  • Works well independently without need of constant supervision
  • Works well in a fast-paced environment
  • Transcription or shorthand skills
  • Resourceful

This position will require no more than 20 hours per week and hours are flexible. Interested applicants, please send resume and Port application to Matt McGrath at

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